Greenhouse Privacy Policy

Greenhouse's Privacy Policy covers how Greenhouse handles your Personal Information when you interact with Greenhouse directly—but it does not apply when an employer or other Greenhouse customer collects your information, such as through a job application on a Greenhouse-hosted board. If you have a MyGreenhouse account, Greenhouse can share your profile with employers and use your Personal Information to train AI models. You can access, correct, update, or request deletion of your Personal Information at any time through Greenhouse's Data Subject Request Portal.

This Privacy Policy establishes the scope, obligations, and limitations governing Greenhouse's collection, use, sharing, and retention of Personal Information from individuals who interact directly with Greenhouse—explicitly excluding Personal Information collected by Greenhouse's business customers through Greenhouse-hosted services, which is governed instead by separate customer agreements. Greenhouse acts as a processor for business customers under a distinct, non-public contract, while this policy governs its direct relationships with individuals including MyGreenhouse users. Core provisions authorize Greenhouse to combine first-party and third-party data, share MyGreenhouse user profiles with prospective employers, use Personal Information to develop and train AI models, and create unrestricted-use anonymized statistics. Sensitive Personal Information categories—including health, racial or ethnic origin, and political data—may not be disclosed without affirmative express consent, and where this policy conflicts with the EU-U.S. or Swiss-U.S. Data Privacy Framework Principles, those Principles govern.

If you submit Personal Information through a Greenhouse-hosted job application, this policy does not protect you—the employer's own privacy practices apply. If you are a MyGreenhouse user, Greenhouse may share your profile information with employers and use your Personal Information to develop and train AI models. Greenhouse will not disclose sensitive information such as health, racial or ethnic, or political data without your affirmative express consent. Greenhouse retains your Personal Information only while it has an ongoing legitimate business need to do so, and it may combine what you provide with information from public sources and data licensors. You can exercise your data rights—access, correction, update, or deletion—at any time by submitting a request through Greenhouse's Data Subject Request Portal.