Key Facts
May Calendly sell or share information to the extent its use of cookies and tracking technologies for targeted advertising or analytics purposes constitutes a 'sale' or 'share' under the CCPA?
Calendly may sell or share information to the extent its use of cookies and tracking technologies for targeted advertising or analytics purposes constitutes a 'sale' or 'share' under the CCPA.
When is Calendly liable under the Principles?
Calendly is liable under the Principles when it transfers Personal Data to a third party acting as its agent and that agent processes the Personal Data in a manner inconsistent with the Principles.
What will Calendly do if it discovers that a child under 18 has provided it with Personal Data?
If Calendly discovers that a child under 18 has provided it with Personal Data, Calendly will promptly delete that Personal Data from its systems.
Is Calendly directed to children under 18?
Calendly is not directed to children under 18 and does not knowingly collect Personal Data from children under 18.
Does Calendly knowingly collect Personal Data from children under 18?
Calendly is not directed to children under 18 and does not knowingly collect Personal Data from children under 18.
If a user wishes to exercise rights with respect to data processed by a Calendly customer, who does Calendly direct that user to contact?
If a user wishes to exercise rights with respect to data processed by a Calendly customer, Calendly directs that user to contact the customer which collected their information.
May Calendly send users service and administrative emails as part of the Services?
Calendly may send users service and administrative emails as part of the Services, and users may not opt out of these messages.
May users opt out of these messages?
Calendly may send users service and administrative emails as part of the Services, and users may not opt out of these messages.
What right does Calendly grant users?
Calendly grants users the right to know and access their Personal Data, including the categories collected, sources, purposes of collection, and how it was used, disclosed, sold, or shared.
Do users have the right to opt out of the sale or sharing of their Personal Data?
Calendly recognizes users' right to opt out of the sale or sharing of their Personal Data as those terms are defined by applicable laws.
Summary
Calendly's Privacy Notice explains what personal information Calendly collects, who it shares that information with, and what rights you have over it. One important detail: if a business or individual uses Calendly to schedule meetings with you, that business — not Calendly — controls your data, and you need to contact them directly to exercise your privacy rights. Calendly may share your information with advertising and analytics partners, and you have the right to opt out of the sale or sharing of your Personal Data.
Analysis
This Privacy Notice establishes how Calendly collects, uses, retains, and shares Personal Data, and delineates the rights users hold over that data. A structural distinction governs the entire document: when Calendly's customers use the Services to collect and process Personal Data, Calendly acts as a processor on behalf of those customers rather than as an independent controller, directing affected individuals to contact the relevant customer to exercise data rights. Calendly may share information with third-party marketing, advertising, analytics, business, and integration partners, and acknowledges that its use of cookies and tracking technologies for targeted advertising or analytics may constitute a sale or share of Personal Data under the CCPA. Personal Data is retained only as long as reasonably necessary to fulfill collection purposes and meet contractual and legal obligations, and Calendly accepts liability under the Principles for agent misconduct when transferring Personal Data to third-party agents.
What this means for you
For an individual user, this document means Calendly may share your Personal Data with a wide range of third-party marketing, advertising, and analytics partners, and that activity may qualify as a sale or share of your data under applicable law. Calendly will not use an email address you provide solely to schedule a meeting for direct marketing purposes, and it will not send service emails you can opt out of. You have the right to know what Personal Data Calendly has collected about you, how it was used and shared, and the right to opt out of its sale or sharing — you can exercise those rights directly with Calendly. However, if your data was collected through a Calendly customer's scheduling tool, you must contact that customer directly to exercise your data rights.
2 important changes detected
3 versions captured · Last updated: August 2026
What changed
Calendly reorganized and expanded the structure of its Privacy Notice in an update detected on August 20, 2026. The revised notice now includes a table of contents with dedicated sections for Applicability, Information Collection and Processing, Use of Information, Data Sharing, Children and Educational Providers, User Rights and Choices, Security, International Users, EU-U.S. Data Privacy Framework notices, California-specific disclosures, and policy change procedures. The operational difference is primarily structural and organizational; the document reorganizes existing privacy disclosures into clearer, topic-specific sections rather than materially altering the substantive privacy practices or consumer rights.
Why this matters
The updated notice reorganizes privacy disclosures into dedicated sections covering data collection, use, sharing, children's privacy, user rights, security, and regional requirements. The structural change improves accessibility and transparency by clearly labeling each topic area. This is primarily an organizational change that does not materially alter substantive privacy practices or consumer rights.
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What changed
Calendly updated its Privacy Notice effective July 3, 2026, making several changes to how it describes data practices and contact procedures. The policy now describes collected data as 'data' rather than 'Personal Data' and adds 'publicly available information' to the list of processed information types. References to a specific Microsoft partnership example were removed. Multiple contact procedures now direct users to 'contact us by email' instead of specifying the privacy@calendly.com address, and the sub-processors list reference was reformatted.
Why this matters
The updated Privacy Notice adds 'publicly available information' to the categories of data Calendly may process when customers use the Services. The notice no longer provides a specific Microsoft partnership example. Contact procedures for privacy requests and questions now refer to contacting Calendly 'by email' rather than specifying privacy@calendly.com, though the functional contact method remains unchanged. These changes are largely clarifications and do not materially alter the data collection, processing, or privacy request procedures available to users.
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Archival ProvenanceSource & Archival Record
Last Captured
August 20, 2026 01:01 UTC
Capture Method
Automated scheduled archival capture
Document ID
CA-D-000563
Version ID
CA-V-005957
SHA-256
541fdb6e11c9e2d5d36b314c24d96605e1d90b26b39796d6c90c46031e40aa58
✓ Snapshot stored
✓ Text extracted
✓ Change verified
✓ Hash verified