This analysis describes what Google Gemini's agreement states, permits, or reserves. It does not constitute a legal determination about enforceability. Regulatory applicability and practical outcomes may vary by jurisdiction, enforcement context, and individual circumstances. Read our methodology
This clause creates a bifurcated governance structure where data handling terms for Workspace users derive from a distinct contractual framework negotiated between the organization and Google, rather than the standard consumer privacy terms. The provision operationalizes administrative control over Gemini configuration at the organizational level.
The updated notice adds new disclosure sections explaining how data flows when using Gemini Spark (remote browser and computer access), how avatar creation collects and processes information, and clarifies that Google collects information about AI reasoning steps during task execution. The notice also refines language around subscription information to specify 'Google AI plan' rather than just generic 'paid subscription.' These changes do not establish new obligations but rather expand the transparency disclosures provided to users about existing and new features.
View change record →The updated notice now explicitly identifies Memory as a feature that operates on the basis of user consent, alongside Voice Match. The revised language removes prior geographic restrictions on personalization, meaning Gemini can now reference chat history to generate personalized insights for all users globally, not just those outside the EEA, Switzerland, and the UK. The removal of the statement 'Keep Activity must be on to use this feature' simplifies the operational requirement but does not establish a new obligation. You can learn how to turn the Memory feature on or off through the updated privacy notice.
View change record →The updated privacy notice now discloses that Gemini can use data from connected Google apps and imported memory or chats from other AI platforms to personalize your experience and to improve services, including training generative AI models. This data is treated similarly to other Gemini activity. You can manage or delete your imported activity anytime through the Activity controls.
View change record →Users accessing Gemini through a Workspace account operate under their organization's Google Workspace agreement, which may establish different data handling, retention, or processing terms than those described in this notice. The specific data practices and administrative controls applicable to their account are determined by their organization's contract with Google rather than by the terms in this document.
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"If you use Gemini as part of a Google Workspace account (such as through your employer or school), your use is governed by your organization's Google Workspace agreement, which may have different data handling terms than those described in this notice. Your organization's administrator can configure certain Gemini settings, and the data handling practices described here may not apply to your Workspace account.— Excerpt from Google Gemini's Gemini Apps Privacy Notice
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This clause creates a bifurcated governance structure where data handling terms for Workspace users derive from a distinct contractual framework negotiated between the organization and Google, rather than the standard consumer privacy terms. The provision operationalizes administrative control over Gemini configuration at the organizational level.
Users accessing Gemini through a Workspace account operate under their organization's Google Workspace agreement, which may establish different data handling, retention, or processing terms than those described in this notice. The specific data practices and administrative controls applicable to their account are determined by their organization's contract with Google rather than by the terms in this document.
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