When a user registers or associates their Notion account with an employer-provisioned email address, the policy authorizes Notion to share that user's name, email, profile photo, workspace name, workspace ID, membership size, workspace creation date, and workspace content with the associated organization. Users who do not wish for this sharing to occur may transfer their account to a personal email address.
This analysis describes what Notion's agreement states, permits, or reserves. It does not constitute a legal determination about enforceability. Regulatory applicability and practical outcomes may vary by jurisdiction, enforcement context, and individual circumstances. Read our methodology
This provision authorizes disclosure of workspace content to employer organizations for all accounts associated with organizational email addresses, which may include personal notes or documents created within the same workspace. The operational trigger is the email address associated with the account rather than explicit user consent to organizational access.
Under this clause, users whose Notion accounts are linked to an organizational email address may have their workspace content, membership data, and workspace identifiers disclosed to their employer organization. The agreement provides a mechanism to prevent this sharing by transferring the account to a non-organizational email address via the account settings page at https://www.notion.so/help/account-settings.
Cross-platform context
See how other platforms handle Organizational Workspace Content Sharing and similar clauses.
Compare across platforms →"If you register a Notion account or associate a Notion account with an email address provisioned by your organization, Notion may share information about you and any Workspaces owned or managed by you with your organization. Such information could include your name, email address, and profile picture, as well as the Workspace name, Workspace ID, membership size, creation date of your Workspace, email address, and content within your Workspace with your organization. If you registered to use Notion's Services with such an email address, but you do not use the Services in connection with your organization and you do not wish for this information to be shared with your organization, you may transfer your account to a different email address.Excerpt from Notion's Privacy Policy
1) REGULATORY LANDSCAPE: This provision engages the GDPR and UK GDPR transparency and lawful basis requirements for EU and UK resident users, as employer access to employee workspace content may require a lawful basis beyond …
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This provision authorizes disclosure of workspace content to employer organizations for all accounts associated with organizational email addresses, which may include personal notes or documents created within the same workspace. The operational trigger is the email address associated with the account rather than explicit user consent to organizational access.
Under this clause, users whose Notion accounts are linked to an organizational email address may have their workspace content, membership data, and workspace identifiers disclosed to their employer organization. The agreement provides a mechanism to prevent this sharing by transferring the account to a non-organizational email address via the account settings page at https://www.notion.so/help/account-settings.
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