For users accessing Gemini through Google Workspace (business or school accounts), different data handling rules apply, and administrators may control how Gemini is used and what data is retained.
This analysis describes what Google Gemini's agreement states, permits, or reserves. It does not constitute a legal determination about enforceability. Regulatory applicability and practical outcomes may vary by jurisdiction, enforcement context, and individual circumstances. Read our methodology
Employees and students using Gemini through work or school accounts may have reduced privacy rights, as their organization's administrators can access settings, logs, and controls.
The updated notice adds new disclosure sections explaining how data flows when using Gemini Spark (remote browser and computer access), how avatar creation collects and processes information, and clarifies that Google collects information about AI reasoning steps during task execution. The notice also refines language around subscription information to specify 'Google AI plan' rather than just generic 'paid subscription.' These changes do not establish new obligations but rather expand the transparency disclosures provided to users about existing and new features.
View change record →The updated notice now explicitly identifies Memory as a feature that operates on the basis of user consent, alongside Voice Match. The revised language removes prior geographic restrictions on personalization, meaning Gemini can now reference chat history to generate personalized insights for all users globally, not just those outside the EEA, Switzerland, and the UK. The removal of the statement 'Keep Activity must be on to use this feature' simplifies the operational requirement but does not establish a new obligation. You can learn how to turn the Memory feature on or off through the updated privacy notice.
View change record →The updated privacy notice now discloses that Gemini can use data from connected Google apps and imported memory or chats from other AI platforms to personalize your experience and to improve services, including training generative AI models. This data is treated similarly to other Gemini activity. You can manage or delete your imported activity anytime through the Activity controls.
View change record →When you use Gemini, Google collects your conversations, location, device data, and feedback, and may use this to train AI models and allow human reviewers to read your chats. Your conversation history is stored for up to 3 years by default, even if you delete it from your view, with some data retained for up to 18 months in separate review logs. You can turn off Gemini Apps Activity at myaccount.google.com to stop your conversations from being used for AI model training.
Cross-platform context
See how other platforms handle Workspace and Enterprise Data Separation and similar clauses.
Compare across platforms →Monitoring
Google Gemini has changed this document before.
Receive same-day alerts, structured change summaries, and monitoring for up to 25 platforms.
Workspace deployments require separate Data Processing Addendum (DPA) review and must comply with applicable enterprise data protection obligations. Compliance teams should verify that Workspace Gemini configurations align with GDPR processor requirements, sector-specific data handling rules, and any contractual confidentiality obligations employees may be subject to.
Full compliance analysis
Regulatory citations, enforcement risk, and due diligence action items.
Free: track 1 platform + weekly digest. Monitor: 25 platforms + same-day alerts. No credit card required.
Compliance Governance Intelligence
Need to monitor specific governance provisions?
Compliance includes provision-level monitoring, governance timelines, regulatory mapping, and audit-ready analysis.
Built from archived source documents, structured governance mappings, and historical version tracking.
Employees and students using Gemini through work or school accounts may have reduced privacy rights, as their organization's administrators can access settings, logs, and controls.
No. ConductAtlas is an independent monitoring service. We are not affiliated with, endorsed by, or sponsored by Google Gemini.