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| 0 | Scroll Subnavigation Privacy Policy Date last updated: May 28, 2026 Introduction Greenhouse Software, Inc. | 0 | Scroll Subnavigation Privacy policy Date last updated: October 1, 2026 Introduction Greenhouse Software, Inc. |
| 7 | Greenhouse is committed to the continual improvement of its Privacy Information Management System. | ||
| 8 | We regularly review and update our privacy policies, procedures, and controls to reflect changes in applicable law, our products and services, and the results of our internal and external assessments. | ||
| 10 | Additionally, Greenhouse does not operate as a Consumer Reporting Agency (CRA) under the Fair Credit Reporting Act (FCRA). | ||
| 9 | Greenhouse processes personal data in the following contexts: 1. | 12 | Greenhouse processes personal data in four contexts, summarized below: Context Description Does this Privacy Policy apply? |
| 13 | Customer Recruiting Data (Processor) Candidate, applicant, and employee data Greenhouse processes on behalf of its recruiting/onboarding customers No—governed by the customer's own privacy policy and our Data Processing Addendum Business Relationships (Controller) Managing our commercial relationships with customers and vendors, including product usage data generated by their own users (e.g., recruiters, hiring managers) Yes Greenhouse Hiring (Controller) Processing applications for jobs at Greenhouse itself Yes MyGreenhouse (Controller) Data from individuals who create MyGreenhouse accounts to manage their job search Yes Customer Recruiting Data (Processor). | ||
| 12 | Our customers are the controllers of the Personal Information they collect through Greenhouse's Services to manage their own recruiting and onboarding processes (e.g., names, contact information, and other data collected as part of job applications), and each customer manages that Personal Information in accordance with its own privacy policies. | 16 | Our customers are the controllers of the Personal Information they collect through Greenhouse's Services to manage their own recruiting and onboarding processes (e.g., names, contact information, and other data collected from prospects or from candidates as part of job applications), and each customer manages that Personal Information in accordance with its own privacy policies. |
| 14 | Greenhouse processes Personal Information relating to our customers' employees and job applicants within our Services only according to our customers' instructions (as defined in our customer agreements), and we have no direct relationship with the individuals whose Personal Information we process in connection with our customers' use of our Services. | 18 | Greenhouse processes Personal Information relating to our customers' employees and job applicants within our Services only according to our customers' instructions (as defined in our customer agreements), and we have no direct relationship with the individuals whose Personal Information we process solely as a processor on behalf of a customer. |
| 17 | Greenhouse's customer contracts require us to redirect inquiries relating to the Personal Information we process on behalf of a customer back to that customer without taking any action on the request. 2. | 21 | Greenhouse's customer contracts require us to redirect inquiries relating to the Personal Information we process on behalf of a customer back to that customer without taking any action on the request. |
| 18 | As a controller in a commercial/B2B context (e.g., managing business relationships with customers and vendors). 3. | 22 | Business Relationships (Controller). |
| 19 | As a controller in an employment context (e.g., processing job applications for Greenhouse's own hiring). 4. | 23 | As a controller in a commercial/B2B context (e.g., managing business relationships with customers and vendors). |
| 20 | As a controller for the MyGreenhouse service, where Personal Information is collected directly from individuals who choose to create MyGreenhouse accounts manage their job search. | 24 | Greenhouse Hiring (Controller). |
| 21 | This Privacy Policy applies to Personal Information in contexts 2, 3, and 4. | 25 | As a controller in an employment context (e.g., processing job applications for Greenhouse's own hiring). |
| 26 | MyGreenhouse (Controller). | ||
| 27 | As a controller for the MyGreenhouse service, where Personal Information is collected directly from individuals who choose to create MyGreenhouse accounts to manage their job search. | ||
| 28 | This Privacy Policy applies to Personal Information in the Business Relationships, Greenhouse Hiring, and MyGreenhouse contexts. | ||
| 35 | From your interaction with our products and services We collect information about how our products, services and features are being adopted and utilized. | ||
| 36 | This may include information that is considered Personal Information by applicable law. | ||
| 40 | How Greenhouse uses your personal information To process your job application to work at Greenhouse If we have collected your Personal Information in an employment context (context #3 above), for example, you applied for a job to work at Greenhouse and/or Greenhouse is considering you as a candidate for employment, Greenhouse will use the Personal Information provided in the context of your application for the purposes of processing and evaluating the application.—- If we have collected your Personal Information in a commercial/B2B context (context #2 above), we may use the information that we collect about you and from you, including Personal Information, for the following purposes: To provide, operate, improve, and customize our Website We seek to improve your experience with our Website. | 49 | How Greenhouse uses your personal information To process your job application to work at Greenhouse If we have collected your Personal Information in the Greenhouse Hiring context described above, for example, you applied for a job to work at Greenhouse and/or Greenhouse is considering you as a candidate for employment, Greenhouse will use the Personal Information provided in the context of your application for the purposes of processing and evaluating the application. |
| 50 | If we have collected your Personal Information in the Business Relationships context described above, we may use the information that we collect about you and from you, including Personal Information, for the following purposes: To provide, operate, improve, and customize our Website We seek to improve your experience with our Website. | ||
| 64 | How Greenhouse uses product and service usage data Separately from the purposes described above, we collect and use information about how our products, services, and features are adopted and used—including by individuals at our business customers (such as recruiters and hiring managers using Greenhouse Recruiting, in the Business Relationships context) and by MyGreenhouse users—to analyze, maintain, and improve our products and services. | ||
| 65 | Usage and analytics data generated by MyGreenhouse users is addressed further in the MyGreenhouse section below. | ||
| 57 | We require these service providers by contract to safeguard the privacy and security of Personal Information that they process on our behalf; To third-party advertising companies for the marketing and advertising purposes described above; To any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, (iii) to protect your vital interests or those of any other person or (iv) for any of the compliance and protection purposes outlined above; To professional advisors, such as lawyers, auditors, bankers and insurers, where necessary in the course of the professional services that they render to us; To an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, provided that we inform such third parties that they must use your Personal Information only for the purposes disclosed in this Privacy Policy; and To any other person with your consent to the disclosure. | 69 | We require these service providers by contract to safeguard the privacy and security of Personal Information that they process on our behalf; In the case of MyGreenhouse users, with potential employers who may be interested in someone with your work experience and skills; To third-party advertising companies for the marketing and advertising purposes described above (but note that this is for our own marketing/advertising; we do not share your Personal Information with third parties for their own behavior advertising purposes); To any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, (iii) to protect your vital interests or those of any other person or (iv) for any of the compliance and protection purposes outlined above; To professional advisors, such as lawyers, auditors, bankers and insurers, where necessary in the course of the professional services that they render to us; To an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, provided that we inform such third parties that they must use your Personal Information only for the purposes disclosed in this Privacy Policy; and To any other person with your consent to the disclosure. |
| 58 | Your choices Opt-out of marketing communications If you are a customer contact or on our marketing list, you may opt-out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email, or by submitting an opt-out request via our Data Subject Request Portal. | 70 | Your choices Opt-out of marketing communications If you are a customer contact or on our marketing list, you may opt-out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email, or by submitting a request via our Data Subject Request Portal. |
| 94 | Children's privacy We do not knowingly collect, maintain, or use Personal Information from children under 13 years of age, and no part of our website is directed to children under the age of 13. | — | Removed |
| 95 | If you learn that your child has provided us with Personal Information without your consent, you may alert us at privacy@greenhouse.io. | — | Removed |
| 96 | If we learn that we have collected any Personal Information from children under 13, we will promptly take steps to delete such information and terminate the child's account. | — | Removed |
| 113 | How Greenhouse Uses Your Personal Information For users of the MyGreenhouse service, we use your Personal Information to: Facilitate job applications and connect you with potential employers. | 122 | Location data. |
| 123 | Candidacy data, such as application status and interview history Other data that users may choose to disclose to Greenhouse How Greenhouse Uses Your Personal Information For users of the MyGreenhouse service, we use your Personal Information to: Facilitate job applications and connect you with potential employers. | ||
| 127 | This may include combining your Personal Information with information from other MyGreenhouse users and third-party sources, sharing verification and profile information with employers as part of the hiring process, and generating workforce analytics and insights for our business customers. | ||
| 118 | Your Choices Users of the MyGreenhouse service who object to Greenhouse providing your Personal Information to potential employers should close their account. | 129 | Your Choices If you wish to access, modify or delete your Personal Information from your MyGreenhouse profile, you may do so at any time in your account settings after logging in to your account. |
| 119 | Users of the MyGreenhouse service in the European Economic Area (the "EEA"), Switzerland, or the UK may, alternately, opt out of their Personal Information to potential employers by clicking on the "Do not sell my personal information" link in MyGreenhouse and completing the form, or by contacting us at job-seeker-optout@greenhouse.io and listing their (1) name, (2) email address, (3) state/and country. | 130 | You may, alternatively, choose to access or delete your Personal Information by submitting a request via our Data Subject Request Portal. |
| 131 | Users of the MyGreenhouse service who object to Greenhouse providing your Personal Information to potential employers who may be interested in someone with your work experience and skills may disable this setting by clicking on the "Do Not Share My Profile with Potential Employers" link in MyGreenhouse and completing the form. | ||
| 132 | Exercising your privacy rights will never affect how we treat you or the services we provide, though you may inherently lose some service functionality depending on the choices you make. | ||
| 133 | Children's privacy We do not knowingly collect, maintain, or use Personal Information from children under 13 years of age, and no part of our website is directed to children under the age of 13. | ||
| 134 | If you learn that your child has provided us with Personal Information without your consent, you may alert us at privacy@greenhouse.io. | ||
| 135 | If we learn that we have collected any Personal Information from children under 13, we will promptly take steps to delete such information and terminate the child's account. | ||
| 127 | PMB 14744 Attn: Privacy New York, New York 10003-1502 USA Archived versions Greenhouse Privacy Policy - 2/01/2026 Greenhouse Privacy Policy - 6/27/2025 Greenhouse Privacy Policy - 3/03/2025 Greenhouse Privacy Policy - 2/14/2025 Greenhouse Privacy Policy - 6/27/2024 Greenhouse Privacy Policy- 5/25/2018 Learn more about Greenhouse Our company | 143 | PMB 14744 Attn: Privacy New York, New York 10003-1502 USA Archived versions Greenhouse Privacy Policy - 5/28/2026 Greenhouse Privacy Policy - 2/01/2026 Greenhouse Privacy Policy - 6/27/2025 Greenhouse Privacy Policy - 3/03/2025 Greenhouse Privacy Policy - 2/14/2025 Greenhouse Privacy Policy - 6/27/2024 Greenhouse Privacy Policy - 5/25/2018 Learn more about Greenhouse Our company |
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