Old version
May 24, 2026 00:02 UTC
694a813c3880cd986d5603525b163c07256efa613212c14bfd28669773650667
CA-V-002931
New version
May 28, 2026 00:01 UTC
b5e7bcba16cf57f2a8599b1e4a023d606e0273acda921b5e411c9a7ad6293642
CA-V-003045
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Change Summary
OpenAI updated its API Data Usage Policies on May 28, 2026 to clarify workspace admin authority and data retention rules. Previously, the terms stated that end users controlled whether their conversations were retained and could view their own conversations. The updated language now establishes that workspace admins control data retention duration and can view, access, export, and delete end user conversations within their workspace. Additionally, the policy now permits OpenAI to retain deleted or unsaved conversations beyond 30 days if retention is required by law or reasonably necessary to protect OpenAI's services or third parties from harm.
medium severity
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7 Sentences modified
107 Sentences before
107 Sentences after
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29Please complete our DPA form⁠ ⁠ (opens in a new window) to execute a DPA with OpenAI.29Please complete our DPA form⁠⁠ (opens in a new window) to execute a DPA with OpenAI.
30For ChatGPT Edu and for Teachers, we process your data pursuant to our Student Data Privacy Agreement ⁠ (opens in a new window) .30For ChatGPT Edu and for Teachers, we process your data pursuant to our Student Data Privacy Agreement⁠ (opens in a new window) .
52Learn more about ChatGPT Business ⁠ (opens in a new window) .52Learn more about ChatGPT Business⁠ (opens in a new window) .
54Within your organization, only end users can view their conversations.54Within your organization, end users can view their own conversations.
55Workspace admins have control over workspaces and access.55Workspace admins have control over workspaces and can view, access, export, and delete end user conversations in the workspace.
61Each of your end users controls whether their conversations are retained.61Your workspace admins control how long your workspace data is retained.
62Any deleted or unsaved conversations are removed from our systems within 30 days, unless we are legally required to retain them.62Any deleted or unsaved conversations are removed from our systems within 30 days, unless longer retention is required by law, or is reasonably necessary to protect our services or any third party from harm.
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