For users accessing Gemini through Google Workspace (business or school accounts), different data handling rules apply, and administrators may control how Gemini is used and what data is retained.
Employees and students using Gemini through work or school accounts may have reduced privacy rights, as their organization's administrators can access settings, logs, and controls.
Workspace deployments require separate Data Processing Addendum (DPA) review and must comply with applicable enterprise data protection obligations. Compliance teams should verify that Workspace Gemini configurations align with GDPR processor requirements, sector-specific data handling rules, and any contractual confidentiality obligations employees may be subject to.
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When you use Gemini, Google collects your conversations, location, device data, and feedback, and may use this to train AI models and allow human reviewers to read your chats. Your conversation history is stored for up to 3 years by default, even if you delete it from your view, with some data retained for up to 18 months in separate review logs. You can turn off Gemini Apps Activity at myaccount.google.com to stop your conversations from being used for AI model training.